Art Seminar Group (ASG), a Baltimore-based private non-profit membership organization for men and women providing lectures and trips focusing on the arts, is seeking an independent contractor to provide administrative management of the communications and operations of the organization. Founded in 1956, ASG has over 200 members and offers weekly lectures by local and national professors, curators, and historians across various topics including visual arts, film, architecture, music, theater, and dance. Members are invited to monthly programs and/or field trips to visit museums, exhibitions, and performances.

Duties include undertaking the organization’s communications, maintaining the ASG website, attending and hosting in-person, hybrid, and on-line activities, interacting with lecturers on media and logistics, making travel arrangements for field trips, maintaining and updating membership information, and interacting with membership on logistics and questions. The ideal candidate should be customer-focused and have good computer skills including experience with PowerPoint, Excel, Zoom, Constant Contact, and graphics programs.

Responsibilities

1. Communications:

• 3 to 4 general membership emails a week plus others as necessary
• Maintain website with updated information on programs, trips, and programs, and update information on membership and ASG organization.
• Upload programs on archival platforms for on-demand viewing.
• Prepare 3 yearly catalogs/newsletters with lecture and program descriptions.
• Efficiently and effectively respond to members’ questions and concerns.

2. Host Meetings:

• Meetings generally occur on Tuesdays at 1:30 and can be in-person (hybrid) or Zoom
• Host approximately 8 Zoom only lectures
• Host approximately 35 hybrid lectures currently held locally in Roland Park. Coordinate with in-house tech support. Host Zoom during in-person meetings.
• Host 6 to 8 hybrid film series lectures during July/August.
• Log subscriber and guest information and track payments at all Tuesday events.

3. Coordination with Lecturers:

• Coordinate with the Chairperson and Program Committee who establish the program’s topics, speakers, member field trips, and schedules
• Coordinate with lecturers on program logistics and ensure that media works within existing platforms
• Coordinate travel and logistics as necessary.
• Obtain lecture information for input into the newsletter.
• Obtain payment information and relay it to the Accounting Firm.

3. Member Programs occur monthly, generally on Thursdays, and can include 2 to 4-day trips by bus yearly. Attend day trips and Member Programs:

• Work with the ASG Trip Committee on trip/program logistics.
• Coordinate and arrange travel with bus companies.
• Update the website with trip registrations.

4. Maintain Membership Data:

• Send out invoices for membership renewal
• Track membership renewals
• Update membership lists in computer programs
• Coordinate with the ASG Membership Committee on data, activities, and notices.

Qualifications

• Bachelor’s degree preferred
• An interest in and knowledge of art history
• Excellent customer service and communications skills
• Administrative experience and good computer skills (Word, PowerPoint, Excel, Zoom. Constant Contact, FileMaker Pro, graphics programs)

About the Position

This is a part-time position (20 to 25 hours per week) for an independent contractor to support ASG operations. There is no office, and it is expected that the individual will work remotely except for weekly in-person lectures held on Tuesdays in Baltimore. Monthly programs or field trips are held at local museums but occasionally include full-day field trips to Washington, Philadelphia, or New York. Accounting activities are supported under a separate contract with an accounting firm. Annual compensation starts at $40,000. Annual 1099 provided, no taxes withheld.