Job Title: Finance & Administration Assistant
Classification: Full-time, Exempt
Reports to: Director of Finance & Administration
Date Revised: January 2024
Salary Range: $47,000-$55,000
Principal Responsibilities:
Accounting - 80%
Process EFT deposits through Square, Etsy and Patron Manager and enter into QuickBooks daily
Process accounts receivable, including invoicing, collections, and deposits weekly
Process accounts payable including ensuring authorization, data entry, and filing weekly
Deposit cash and checks received and enter into Quickbooks daily/weekly
Enter payroll into QuickBooks bi-weekly
Administer staff credit cards, including transaction entry, coding, reconciliation, and payment
Monitor petty cash use and balances, including coin-operated laundry facilities
Maintain back-up change for box office and concessions
Maintain digital and paper accounting filing systems
Assist in creation of reports for funders, auditors, and regulatory bodies as needed
Other- 20%
Design and digitize administrative documents
Order office supplies for the office
Support front desk during daytime hours including greeting visitors and answering the phone as needed
Assist Director of Finance and Administration with goals and projects as needed
Manage Job opening postings
Attend weekly staff meetings
Support Creative Alliance's commitment to being an anti-racist organization
NOTE: This job description is not intended to be comprehensive. Employee may perform other related functions to meet the ongoing needs of the organization.
Organization Participation Expectations: In addition to the job related tasks for this position, Creative Alliance expects all staff to participate in organization events and activities. Specific roles and responsibilities that individual staff may have for these events and activities will be developed in partnership with your supervisor. Organization events and activities include, but may not be limited to the following:
Major Organization Events:
Art To Dine For
Kite Fest
Marquee Ball
Great Halloween Lantern Parade
Social justice and racial equity, diversity, and inclusion training and activities
Strategic Planning
Board/Staff Annual Retreat(s)
Preferred Experience:
Experience with nonprofit bookkeeping; QuickBooks knowledge preferred
Database experience, preferably Salesforce/Patron Manager
Comfort with technology
Knowledge, Skills, and Abilities
Excellent accuracy and attention to detail
Patient demeanor with staff, vendors, and guests
Shows initiative and interest in learning
Ability to learn new software
Ability to prioritize and thrive in a multitasking environment
This person in this position is required to work on-site at least three days per week. Creative Alliance offers 100% employer paid health, dental, and vision insurance for employees; up to 3% of salary IRA match; PTO starting at 4 weeks/year, 12 holidays, and 3 floating holidays/year.
To apply email [email protected].
