The Baltimore Museum of Art (BMA) seeks a full-time Advancement Manager to be an integral part of the BMA’s Advancement team. The Baltimore Museum of Art is a world class, internationally recognized museum, recently ranked by the Washington Post as one of the top 20 museums in the United States. The BMA embodies a commitment to artistic excellence and social equity in every decision from art presentation, interpretation, and collecting to the composition of the Board of Trustees, staff, and volunteers — creating a museum welcoming to all.
The ideal candidate will be highly organized and oversee the museum’s fundraising database and provide essential support for data-driven development strategies. This role is responsible for maintaining and optimizing the BMA’s donor management systems, ensuring data integrity, and supporting the Advancement team’s fundraising, stewardship, and reporting needs.
This role requires a strong background in database management, gift processing, and reporting, and will play a pivotal role in supporting a culture of philanthropy rooted in accuracy, transparency, and operational excellence.
This position will also support the Senior Director of Advancement including, but not limited to, writing donor gift acknowledgements, conducting donor research, and supporting special events.
This full-time, exempt position reports to the Senior Director of Advancement.
RESPONSIBILITIES
Responsibilities include but are not limited to:
Development Systems
- Serve as the primary administrator of the donor database (Raiser’s Edge), ensuring clean, organized, and up-to-date records and reports
- Maintain high standards for data integrity, consistency, and confidentiality in all donor records
Reporting & Analysis
- Generate and analyze reports and dashboards for gift tracking, fundraising performance, and donor trends
- Provide the Advancement team and senior leadership with data insights to inform strategic fundraising efforts
- Create ad hoc queries and reports for internal meetings, board materials, and strategic planning
Support for Senior Director of Advancement
- Manage trustee annual giving and special event and project support
- Draft personalized donor gift acknowledgments and correspondence
- Conduct background research on individual, foundation, and corporate donors and prospects to support cultivation and solicitation strategies
- Assist in coordinating stewardship actions and tracking donor interactions across departments
Budget & Administrative Operations
- Track and reconcile departmental budgets and expenses, working closely with Finance to ensure accuracy and compliance
- Coordinate quarterly budget projections and reporting for the Advancement department
- Support the organization of internal team systems, calendars, and operational workflows to maximize efficiency
Departmental Support & Training
- Provide onboarding, database training, and technical support for Advancement staff
- Lead or support system upgrades and the implementation of tools or integrations that enhance fundraising capabilities
- Help coordinate donor stewardship events, mailings, and other cross-functional efforts as needed
QUALIFICATIONS
- Bachelor’s degree or equivalent professional experience required, certification in database management, nonprofit administration, or fundraising operations a plus
- 3–5 years of experience managing donor databases (preferably Raiser’s Edge), development reporting, and gift processing
- Strong writing skills, especially in donor communications and correspondence
- Demonstrated experience in donor research and budget tracking within a nonprofit setting
- High proficiency in Microsoft Office, especially Excel; familiarity with data analytics or visualization tools preferred
- Excellent project management, organization, and interpersonal communication skills
- Ability to maintain confidentiality and demonstrate discretion when handling sensitive donor information
- Commitment to diversity, equity, inclusion, and access in fundraising practices and institutional culture
- Passion for the arts and enthusiasm for the mission of the BMA
Salary Range
$50,000 - $60,000
Employer Name:
The Baltimore Museum of Art
Job Title:
Advancement Manager
Job Submission Requirements:
Research shows that women and individuals from underrepresented backgrounds often apply to jobs only if they meet 100% of the qualifications. We recognize that it is highly unlikely that an applicant meets 100% of the qualifications for a given role. Therefore, if much of this posting describes you, then you are highly encouraged to apply for this role.
Please send a cover letter with salary requirements and resume to
[email protected] with “Advancement Manager” your first and last name in the subject line.
Incomplete application materials will not be considered.
Position will be posted until filled.
No phone calls please.
All employees must be legally authorized to work in the United States. The museum does not sponsor work visas.
Benefit Package
The BMA is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. We are committed to building a culturally diverse staff and strongly encourage all qualified professionals to apply.
We offer a competitive salary and a generous benefits package. For this exempt position we offer medical, dental, vision, prescription, 403b retirement plan with match, long term disability, flexible spending account, flexible and condensed scheduling, museum and restaurant discounts, and reduced fee gym membership. We also offer accrued vacation, holidays, personal days, floating holidays, and sick days.
SALARY $55,000-$60,000
