Baltimore Art Gallery is searching for a dynamic individual to join our team as a full time Gallery Administrative Assistant.
About The Gallery:
For over 30 years, we have been helping our clients create beautiful and unique collections. With three locations, we house the largest collection of art in the Mid-Atlantic region. We are dedicated to providing our clients with the highest standards of service and finest artwork and custom framing available.
Gallery Administrative Assistant Position:
To be successful in our busy fine art gallery, you must be detail orientated and self motivated with exceptional organizational skills. Ideal candidate must be a problem-solver, multi-tasker, good with numbers and able to work well both independently and on a team. You should have a strong design sensibility and comfort level using social media and corresponding with clients to accurately assist in conveying the feel, look and voice of the gallery via any work created.
Position reports to Operations Manager
Daily Paperwork/Database Management: tracking sales, accurate handling of payments & preparing weekly reports
Weekly accounts payables: processing and posting
Managing Inventory: maintaining balance throughout 3 galleries & organize weekly transfers
Maintain financial records, including purchases, sales, receipts and payments
Monitor Vehicle fleet maintenance and monthly inspections
Assist Marketing team with Instagram and website content as needed
Special Projects as needed
Office supply management and reorder
Proficiency in PC and Mac programs including MS Office, Pages and Numbers
Exceptional organizational skills
Great multitasking skills
Strong data entry skills & the ability to analyze data accurately
Ability to work well in a fast-paced environment
Excellent communication skills, verbal and written, along with listening skills
High level of ownership, accountability and initiative
We offer benefits and a stimulating work environment. Must have your own transportation.
How to Apply:
Interested candidates should submit a cover letter and resume to: [email protected]