Skip to main content

Creative Alliance seeks Accounting & IT Coordinator

Accounting & IT Coordinator

Classification: Full-time, Exempt
Reports to:Director of Finance and Administration
Compensation: $36,000 - $40,000 annually
Date Revised: January 6, 2020

Overview: The Accounting & IT Coordinator assists the director with all accounting functions of the organization to ensure proper segregation of duties. Additionally, this position manages the technology needs of the organization with the support of the Director of Finance and Administration and outside consultants.

Principal Responsibilities:

Accounting – 85%

  • Process EFT deposits through Square and Patron Manager daily and enter into QuickBooks
  • Process accounts receivable, including invoicing, collections, and deposits weekly
  • Process accounts payable including ensuring authorization, data entry, and filing weekly
  • Collaborate with HR to enter payroll into QuickBooks biweekly
  • Administer staff credit cards, including transaction entry monthly
  • Process and submit state sale tax reports and payments monthly
  • Assist in creation of reports for funders, auditors, and regulatory bodies as needed
  • Monitor petty cash use and balances, including coin-operated laundry facilities
  • Assist in maintaining accounting schedules and making journal entries
  • Assist the Director of Finance in the creation of an accounting procedures and policies manual
  • Maintain digital and paper accounting filing systems

Information Technology – 10%

  • Act as 1st troubleshooter for all staff technology issues
  • Coordinate IT consultant work as needed
  • Maintain computer and accessories inventory
  • Purchase computers and accessories and oversee installation, as needed with approval of Director of Finance
  • Administer Office 365 and troubleshoot/create email addresses as needed
  • Work with Director of Finance on all technology strategy and planning

Other - 5%

  • Act as 1st backup to answer the phone, transfer calls, and help customers with tickets sales, donations, and questions; relieve front desk staff for temporary needs
  • Participate in and support key events: Board/Staff Retreat, Marquee Ball, Kite Fest, World Refugee Day, and Great Halloween Lantern Parade, and at least one Art to Dine For event. (This may require weekend attendance).

NOTE: This job description is not intended to be comprehensive. Employee may perform other related functions to meet the ongoing needs of the organization.


  • Experience with nonprofit bookkeeping; QuickBooks knowledge preferred
  • Database experience, preferably Salesforce/Patron Manager
  • Comfort with technology, Windows and Mac preferred

Knowledge, Skills, and Abilities

  • Excellent accuracy and attention to detail
  • Patient demeanor with staff, vendors, and guests
  • Shows initiative and interest in learning
  • Ability to learn new software
  • Ability to prioritize and thrive in a multitasking environment

As an inclusive community that works toward being an anti-racist organization, Creative Alliance encourages applicants of all ages, races, classes, gender identities, sexual orientations, religions, and physical abilities.

How to Apply:

To apply, please send a resume and cover letter explaining your interest in this position to [email protected].

Deadline: Applications accepted until position filled

Salary Range
$30,000 - $40,000
Employer Name:
Creative Alliance
Job Title:
Accounting & IT Coordinator
Employer Contact Information:
[email protected]
Job Submission Requirements:
To apply, please send a resume and cover letter explaining your interest in this position to [email protected]
Benefit Package
Health Insurance Retirement option

Become a Member

As a member of GBCA, you will not only gain access to wonderful benefits, but you will also become an active participant in a broader cultural community. Your organization and employees will directly benefit from opportunities to collaborate, connect, learn, network and share with your colleagues in the cultural community. Join our growing constituency of over 300 individual artists and organizations representing the region's extraordinary range of arts, culture, history, heritage, humanities, and attractions.

Join Today