The Walters Art Museum, located in the historic Mount Vernon district in Baltimore, offers challenging and creative work opportunities by promoting collaboration and teamwork. Our mission is to bring art and people together for enjoyment, discovery, and learning. We promote and model a culture that celebrates the diversity and inclusion of all our staff, visitors, and members.
We are currently seeking a Curatorial Assistant to support the work of the Deputy Director for Art & Program (DDAP) and the curatorial department. Reporting directly to the DDAP, the Curatorial Assistant provides general administrative support to the DDAP and curators, and assists with curatorial projects. The successful candidate will have excellent opportunities to develop networks and skills by working within the curatorial field and in coordination with other departments across the museum.
Key Responsibilities include:
- Providing administrative support to the DDAP (30%)
- Manage the DDAP’s calendar by prioritizing and coordinating daily appointments, internal and external meetings, and divisional activities
- Develop and manage agendas and materials for meetings of the board committees for which DDAP serves as staff liaison and other meetings as needed
- Assist DDAP with travel, reconciling monthly credit card statements, budgeting and tracking
- Provide project-management support on key initiatives
2. Providing administrative support to the curatorial department (60%)
- Serve as point of contact for internal and external inquiries relating to curatorial work
- Assist with research related to valuations, bibliographies, and provenance; working with curatorial object files; updating information in TMS
- Work cross-departmentally to coordinate meetings, tours, class visits
- Coordinate and support visits from external scholars
- Track departmental budgets, reconcile monthly credit card reports
- Serve as point of contact for departmental fellows and interns, including assisting in the coordination of selection process and onboarding new fellows and interns
- Work with curators to coordinate and organize workshops, serving as the point of contact for participants; organizing travel, accommodation, and food; developing and coordinating materials; tracking budget and managing receipts and invoices
3. Supporting collections affiliate group (10%)
- Serve as point of contact in communications with membership
- Track budget and expenses
- Assist with scheduling, organizing, and implementing related programs
- Administer speaker contracts, travel, accommodation, and honoraria
- BA in Art History or related field preferred; 2 years’ experience working in a museum preferred
- Excellent written and verbal communication skills
- Proficient with Microsoft Office Word and Excel, Google Docs
- Experience with TMS or other museum database preferred
- Strong organization and time management skills
- Must be a team player, self-motivated, attentive to detail, able to prioritize and manage multiple projects and work independently.
- Must be able to communicate effectively and work well with individuals at all levels internally and externally.
Monday to Friday, 9am-5pm
Occasional adjustments to schedule to support evening and/or weekend events